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Donor Relations Coordinator II

 

STATUS: Full Time
DIVISION: Design Core Detroit
REPORTS TO: Co-Executive Directors
SUPERVISES: N/A
FLSA STATUS: Non Exempt

 

POSITION DESCRIPTION

The Donor Relations Coordinator II supports Design Core’s overall fundraising efforts by working closely with the Co-Executive Directors and the CCS Office of Institutional Advancement (IA) to support the drafting of applications and proposals for new opportunities. Works with Co-Executive Directors to collect, analyze and report data and stories relevant to grant metrics, and manage internal communications and sponsorship deliverables for corporate and community partners.

POSITION ACCOUNTABILITIES AND ESSENTIAL FUNCTIONS

  • Supports the implementation and execution of Design Core’s fundraising strategy to meet year-end goals.
  • Works directly with IA and the Design Core team to:
    • Support the development, preparation, and submission of grants, sponsorship proposals, applications, and reports.
    • Collect and prepare all relevant grants and funding materials including but not limited to narratives describing program activities, concept papers, budgets and expense reports, and success stories.
    • Prepare and compile all components of each grant submission and corporate proposal, ensuring that all proposals are formatted, packaged, and submitted in accordance with agency requirements.
    • Ensure the distribution of gift receipts and pledge reminders generated by the Office of Institutional Advancement.
    • Ensure compliance with IRS charitable gift guidelines and College policies and procedures and support the auditing process, as needed.
  • Stays current with foundation trends and corporate giving priorities.
  • Responsible for maintaining both CCS and Design Core fundraising records, using Raiser’s Edge, NEON and other internal systems to record and track grant proposals, awards, and related statistical information and to ensure proper recording and documentation of gifts and awards,
  • Creates and distributes standard and special reports, studies, summaries, and analyses, as required.
  • Manage all gift tracking and related actions, event donations, gifts in kind, and sales in Neon and other database programs, including the CCS donor database, Raiser’s Edge.
  • Coordinate all grant and sponsorship agreements, invoices and adjustments with the office administrator and CCS Business Office
  • Archive past grant documents and sponsor information in shared files, Raiser’s Edge, the CCS database, and NEON, the Design Core client management system.
  • Provide on-site support for sponsored activations and events.

QUALIFICATIONS AND EXPERIENCE

  • Bachelor’s degree or equivalent experience.
  • Minimum of two years of fundraising and/or grant writing experience.
  • Outstanding communication, interpersonal, organizational, presentation skills and strong writing skills.
  • Proven track record of organizational and time management skills, including the ability to manage multiple projects, data, and deadlines, while producing superior results.
  • Attention to details and commitment to excellence in planning, execution and follow up is required.
  • Ability to comprehend and synthesize complex information and effectively communicate ideas and goals verbally and nonverbally.
  • Must be flexible and comfortable solving problems and making decisions in a fast-paced, dynamic environment.
  • Must be able to travel locally to attend conferences or participate in meetings. If driving, valid driver’s license with acceptable driving record required.

Preferred Skills and Qualifications

  • Proficiency in Design Core’s and CCS’s current technology tools and platforms, including Neon, Google Drive, Neon, Raiser’s Edge, Asana, Slack.
  • The ability to speak with cultural competence in front of small or large groups and to varying audiences ranging from students and community groups to C-level talent.
  • Candidates should possess an interest in and general understanding of the creative economy, small business development, and economic development in general.
  • Design Core prefers candidates who are self-motivated, organized, strong writers, creative thinkers, and thoughtful problem solvers.
  • A passion for Detroit or urban economic development is a plus.

Every person on the Design Core team is expected to:

  • Be cross trained to serve all functions and goals of the organization.
  • Notice challenges or barriers to programs and service delivery and take thoughtful action to make change and improve results.
  • Maintain current and accurate records of engagement and activities with members, nonmembers, buyers, partners, sponsors and funders.
  • Initiate, develop and maintain collaborative relationships with partners, members and stakeholders in Detroit’s design community, through delivery of excellent work and exceptional customer service.
  • Be able to produce activity reports, as needed.
  • Support the acquisition, management and reporting of grants, contracts and sponsorships.
  • Support our business clients by sharing news and information, discovering and communicating opportunities, and collecting and reporting metrics and feedback.
  • Represent Design Core at meetings and events, as assigned.
  • Must be a self-starter, and creative thinker, with a genuine interest in continuous learning and ownership of assigned projects.

SCHEDULE: This is a full time position, Monday-Friday, 9am – 5pm. This position is eligible for CCS’s remote work policy, which permits 2 days a week of remote work with supervisor approval. Design Core does require the team to be together in the office on Tuesdays and Wednesdays.

WORK ENVIRONMENT

This job operates in a professional office and college campus environment. The noise level in the work environment is usually moderate. The employee is occasionally exposed to outside weather conditions.


PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to maintain a stationary position, use a computer and other office equipment, and communicate effectively in person, by phone, and virtually.  Frequent interaction with others, including staff, faculty, students and third parties is required.  The employee may occasionally be required to move files or other objects weighing up to 25 pounds, including from low and high places.  The ability to move around within the office and between buildings on campus, attend off-site meetings and events, and travel between Ford Campus site to Taubman Center site are required.  CCS will make reasonable accommodations that will allow individuals with disabilities to perform the essential functions.

ABOUT DESIGN CORE

A program within College for Creative Studies, Design Core offers services to strengthen, grow and attract design businesses, strengthen market demand for design services, and tell Detroit’s design story locally and globally. We are a small but mighty team of energetic, self-driven, compassionate doers. We’re looking for others who see gaps and opportunities and take independent, thoughtful action to initiate programs and processes in response.


ABOUT CCS

College for Creative Studies is a nonprofit institution; it is one of the leading art and design colleges in the world. CCS is ranked by LinkedIn as a top three design school in the US and the best in the Midwest, based on alumni success. CCS has state-of-the-art facilities to support the complete range of creative production, from traditional art forms such as painting, glassblowing, foundry, and printmaking, to the most contemporary systems, including the latest digital imaging technology and extensive rapid prototyping output tools. The College currently enrolls more than 1,400 undergraduate and graduate students, approximately 7% of whom are international students from more than 30 countries. CCS offers a Bachelor of Fine Arts in 13 majors: Advertising, Communication Design, Entertainment Arts: Animation, Concept Design, Game, Fashion Design, Film, Illustration, Interdisciplinary Art + Design, Interior Design, Photography, Product Design, Studio Art & Crafts, and Transportation Design and an Art Education Teacher Certification program. It also offers a Master of Arts and a Master of Fine Arts in four majors: Art Education, Color and Materials Design, Interdisciplinary Design Studies, Transportation Design, and User Experience Design.

 

To Apply 

Applicants are encouraged to apply immediately. The search will close when a suitable candidate is hired. Interested candidates should submit the following in PDF format:  Letter of application, Resume, a writing sample, (preferably of a grant proposal or report), a one-page outline describing your approach the first 90 days in the position.

Please send application materials to:  [email protected]

The College for Creative Studies, a leading college of art and design, represents a community composed of individuals with many perspectives, personal experiences, values, identities and worldviews and we value the diversity this brings to our organization.  CCS is an Equal Opportunity Employer committed to a diverse and inclusive workforce. We consider applicants for all positions without regard to age, race, color, national origin, religion, sex, sexual orientation, gender identity, marital or veteran status, disability or any other legally protected status.

The College for Creative Studies subscribes to the principle of equal opportunity in its employment, admissions and educational practices and strives to provide an environment and workplace free from unlawful harassment or discrimination. Diversity, Equity and Inclusion are part of our Core Institutional Values and we encourage applications from all individuals.